高校毕业生到国际组织实习任职信息服务平台

Responsibilities

The incumbent will be responsible for the following duties: 1. Documentation Management ？ Oversee the document production process for the 8th meeting of the Sessional Committee of the Scientific Council, 15th meeting of the Conference of the Parties to the Convention on Migratory Species (COP15) and related meetings ？ Implement document guidance, standards and practices, and workflow, including setting up internal systems and templates for timely publication of documents in the three languages. ？ Carry out linguistic research and prepare terminological research glossaries and related reference tools for translation. ？ Establish and maintain a roster of external translators, assist and brief translators on procedures and Secretariat practices and on terminology of a broad range of subjects. ？ Work with the Document Team to ensure timely document editing, handling, translation and posting of documents ？ Review documents and provide editing as needed to ensure quality and consistency ？ Provide guidance and management of process for document translation. ？ Provide guidance to staff on document preparation and handling procedures and serve as the primary point of contact for all document-related inquiries, providing timely and accurate responses. 2. Documentation during and after COP ？ Implement document guidance, standards and practices, and workflow, including setting up internal systems and templates for timely publication of documents in the three languages during the meeting. ？ Supervise production flow of in-session documentation during COP15, including assignment of work within translation teams ？ Provide guidance and assist translators and brief them on procedures and practices of Secretariat and on terminology; ？ Support the preparation of the meeting report and outcome documents for COP meeting proceedings for final posting and distribution. 3. Meeting Organization Support ？ Support the planning and scheduling of meetings, including the allocation of resources, in consultation with the Head of the Unit. ？ Assist in the logistical planning and execution of meetings, such as recruitment of translators, interpreters, report writers and other contractors, preparation of budgets, and procurement processes. ？ Prepare and distribute meeting agendas, invitations, and other relevant materials. 4. General Administration Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. 5. Perform other duties as assigned

Competencies

Professionalism: Demonstrates professional competence and mastery of relevant concepts, policies, and procedures related to document and meeting management within the UN system. Show a high level of accuracy, efficiency, and attention to detail in the preparation, processing, and distribution of official documentation. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Education Advanced university degree (Master's degree or equivalent degree) Library and Information Science, Communications, Linguistics, Public Administration, Law, Business Administration, Management or other relevant discipline. A first university degree in combination with qualifying professional and academic experience may be accepted in lieu of the advanced degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job - Specific Qualification

Not available.

Work Experience

A minimum of two (2) years of relevant experience in documents management is required. Experience with Microsoft Office Suite (Outlook, Word, PowerPoint etc.) is required. Experience with documentation production workflow in a UN setting is desirable. Experience in quality control, and editorial processes is desirable. Experience in organizing UN or other intergovernmental meetings is desirable. One (1) year or more of experience in data analytics or related area is desirable (none if successful YPP or P-1 with a related degree).

Languages

English, French and Spanish are the working languages of the Convention. For the post advertised fluency in English is required. Working knowledge in Spanish or French is desirable. Knowledge of other United Nations languages desirable. NOTE: "fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.